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Public Records Act Requests — Frequently Asked Questions
What is the California Public Records Act ("Act")?
Members of the public may inspect and/or obtain copies of documents on file with the Department of Corporations (Department), subject to the rules set forth in Title 10, Chapter 3, Sections 250.9, 250.9.1, 250.10 and 250.10.5 of the California Code of Regulations which can be found at www.oal.ca.gov.
How can I make a written request for records under the Act?
To make a written request under the Act, send a letter or fax to the Department's office near you, to the attention of the Custodian of Records. Include a clear description of an identifiable record. Be as specific as possible to help us expedite your request. The Department will assist requestors to identify records that may be responsive to the request. (See sample request letter.)
How long will it take for me to receive a response to my request?
The Department will review your request promptly upon receipt, and will, within ten calendar days from the date the request was received, determine whether the request seeks identifiable records in the Department's possession. Once a determination has been made, the Department will promptly make the records available to you. There are circumstances that may require this time to be extended. You will be notified if this is the case.
Why might my request be denied?
Your request may be denied if the records you are seeking to inspect are determined to be privileged, confidential or otherwise exempt from disclosure under the Act, or are not found. Again, you will be notified if THIS determination is made.
When can I inspect the documents?
You may inspect documents during the Department's normal business hours. Contact the office where the request was sent to arrange for review of the documents. Documents can also be sent to a Department office closer to you for your convenience.
Can I get copies of records? How much does it cost?
You may obtain certified copies (for authentication purposes) or uncertified copies of documents which are subject to inspection. The cost for certification is two dollars for each certificate, plus 30 cents for each page to be certified. The cost is 30 cents per page for uncertified copies. There is a charge of one dollar per page for any copies sent by fax.
What is a certificate of search?
A certificate of search is issued and signed by the custodian of records in response to a public request for Department records. The certificate states that the custodian has diligently performed an index search of Department records to determine whether they disclose filings relevant to the request. If the search discloses no such filings, the custodian will so indicate on the certificate. (See sample certificate of search [pdf].) A certificate of search may be used in the course of litigation to demonstrate a document's existence or non-existence without the necessity of the custodian's in-court testimony.
How can I obtain a copy of a Form 700 (Statement of Economic Interest)?
You may obtain a copy of the Form 700 by contacting the Department Human Resources office at (916) 445-6351.